Privacy Policy

Waybetter Property Management

This Privacy Policy explains how Waybetter Property Management collects, uses, and protects personal data in accordance with UK data protection laws, including the UK GDPR.

Last updated: March 2026

1. Who We Are

Waybetter Property Management provides residential property management and letting services.

For any data-related queries, please contact:
pm@waybettermanagement.com

2. What Information We Collect

We may collect and process the following personal information:

• Name, address, phone number and email address
• Identification documents (for Right to Rent checks)
• Employment and financial information (for referencing purposes)
• Tenancy-related information
• Property ownership details (for landlords)
• Communications and enquiries submitted via our website

3. How We Use Your Information

We use personal data to:

• Arrange, manage and administer tenancies
• Carry out referencing and Right to Rent checks
• Communicate with tenants, landlords, and contractors
• Manage rent payments and property maintenance
• Comply with legal and regulatory obligations

4. Legal Basis for Proceeding

We process personal data on the following legal bases:

• Contractual necessity (to fulfil tenancy agreements and management services)
• Legal obligations (such as Right to Rent checks and safety compliance)
• Legitimate interests (to manage properties effectively and provide our services)

5. Sharing Your Information

We may share your information with:

• Referencing agencies

• Contractors and maintenance providers

• Deposit protection schemes

• Local authorities or regulatory bodies where required

We only share data where it is necessary and relevant to the services provided.

6. Data Storage & Security

We take appropriate technical and organisational measures to protect personal data and store it securely using trusted systems and software.

Personal data is only retained for as long as necessary to fulfil its purpose or to meet legal and regulatory requirements.

7. Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your data where applicable
• Object to or restrict certain types of processing

To exercise any of these rights, please contact us using the details above.

8. Cookies & Website Data

Our website may collect basic usage data, such as page visits and interactions, to improve user experience and website performance.

A cookie notice will be provided where required.

9. Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website.